Jan. Board Meeting Minutes

[paulmc]

KCGAC Board Meeting – January 2010
Minutes



Meeting brought to order at 12:02 by chair Devin Cooley
Present
•   Chair –Devin
•   Vice Chair- Andrew
•   Secretary- Paul
•   Recruitment- Curtis
•   FB Dir- TBD
•   Hurling- Absent (Pete)
•   Treasurer- TBD
•   PR- Absent (George)
Old Business


Chairman

1.   Explain Board meeting format and expectations of Board members
•   Attendance- can be removed if you miss more than 3 meetings
2.   Ratify constitutional amendments
•   Edit and post week of 1-16-10
•   Change wording if needed for Non-Profit status
3.   Change officers on website/ officer KCGAC email addresses
•   Website will be updated with new board and e-mail addresses (Dan)
4.   Nominate Treasurer and Football Director
•   Treasurer-Debate over nomination
•   Motion to nominate Anthony 1st Jeron 2nd if Anthony declines-Passed 3-0
•   Resolve by 1-16-10

Vice-Chairman

1.   Get necessary information from Patrick
•   Had talked to P. Brown and was waiting for an e-mail from him with info from last year

Treasurer

1.   Reconciling 2009 sponsor invoices
•   Pub league 09 sponsors not paid
•   Hoopers $500
•   Stumpy’s $500
•   Lews & Llewelyn’s $400
•   Devin and Sulley will work to close these accounts out
2.   Reconciling 2009 Irish Fest grants
•   Jo & Robert went for coaching
•   Repay Sulley for expenditures on his CC
3.   Non-profit status
•   Status achieved-Still need paperwork
4.   Handoff of bank account
•   Treasurer and Chair’s name needs to be put on account and Sulley and Pete taken off.  Done by next board meeting

Secretary

1.   None-Discussed convention and responsibilities


PRO

1.   Get necessary information and contacts from Dan
2.   Trivia Night at the ICC
•   Club member tables-1 or 2 paid by club
•   Spouses may come but must pay themselves
•   Paul contacts Rachel at ICC to confirm


Recruiting Officer

1.   Recruiting table at AOH Young Wolfe Tones concert
•   Feb 13th- Curtis will man table

Hurling Director
•   Motion moved and passed to retain Pete as H.D. 3-0

1.   Practice suspended until Spring


Football Director

1.   Practice on 1/10
•   cancelled


New Business

Chairman

1.   Induct new Board members
•   Introduction and overview of procedures by Devin
2.   Celtic Park Initiative
•   Meet with ICC to explore Idea
•   Celtic fringe
•   St. Pats day parade committee
•   Hibernians
•   ICC
3.   Allowing club members at Board meetings and associated rules
•   Discusion and moved to allow meetings to be open with set rules
•   No talking by non-board members
•   Open forum last 30 minutes of meeting
•   Option to close meeting if needed by board
•   Motion moved and passed 3-0
4.   Youth initiative
•   ICC youth event discussed
•   Other groups to contact in the future Boy scouts, Girl scouts, Soccer clubs, & parks and rec.

Vice-Chairman

1.   Schedule club calendar
•   Produced by February
2.   Form Scheduling Committee
•   Board, FB director, VP will decide
3.   Conference call w/ other cities
•   Minn., LTR., & us to discuss league cup
4.   Referee Pool
•   Head Ref.
•   Possible pool of officials
•   Possible rules day for all players
5.   Coaching certification
•   Need info on Chi. For certification
6.   Scheduling plan/goals and budget due in February
•   Equipment?
7.   Other initiatives
•   Club directory
•   Club Dues
•   2 season Pub league (spring, fall)
•   Disciplinary board
•   Ireland Trip

Treasurer (Pending)-approx $3500+receivables

1.   Bank Account access
2.   2010 Dues
3.   Form Fundraising & Sponsorship Committee
4.   Other initiatives

Secretary

1.   Board meeting minutes
2.   Chairing our tournament committee
3.   Keeping record of amendment and convention ideas
4.   Other initiatives

PRO (George out of Town)
•   Get with Dan for needed info and access

1.   Schedule club calendar
2.   Complete entry to KC & Brookside St. Patrick Day parades
3.   Assist with Fundraising & Sponsorship Committee
4.   PRO plan/goals and budget due in February
5.   Other initiatives

Recruiting Officer

1.   Recruiting ideas
2.   Recruiting materials (flyers, etc)
•   Will get from Dan and Devin
3.   Recruiting plan/goals and budget due in February
4.   Other initiatives

Hurling Director (Pete not present)

1.   Hurling plan/goals and budget due in February

Football Director

1.   Football plan/goals and budget due in February

Presentation by Chad and Sulley for consideration for FB dir.
Debate and vote after presentations 2-1 for Sulley
Moved and passed to close meeting with Hooper’s to be the next Board meeting spot on Feb 6th @ 12:00.